Proposal and Grant Writer
Institute for Medical Research at the Durham VA Health Care System
Proposal and Grant Writer
PI: Dr. Stephen Freedland
The Institute for Medical Research (IMR), an affiliate of the Durham VA Health Care System (DVAHCS), is looking for a full-time Proposal and Grant Writer to assist with pre-award research planning for clinical research studies conducted by the Principal Investigator, Dr. Stephen Freedland, and his associates in his urology research lab. Proposal and Grant Writer will report to the Director or designee.
The successful candidate will have the opportunity to be part of a highly productive and dynamic team of researchers. Applicants must have the ability to: work in a fast-paced environment, work on multiple research projects concurrently, communicate effectively, demonstrate good judgement, and sit for long periods in front of computers. Job duties are outlined as follows.
This position is remote. IMR employees must reside in the state of North Carolina.
Duties and Responsibilities:
Assist with Pre-Award Research Planning:
- Support proposal development for a wide range of award types including investigator-initiated studies, collaborative studies, and company-sponsored studies
- Identify appropriate award mechanisms, if needed
- Facilitate proposal submissions by assisting with budget preparation, SOW development and writing, and contracting
- Perform literature reviews in support of proposal development and insert citations using citation management software
- Facilitate communication with study sponsors, contractors, PIs, and research team members to develop actionable proposal materials
- Assess projects for potential financial and contractual risks
- Facilitate development and execution of research agreements including: Scope of Work, Non-Disclosure Agreement, Budget, Data Use Agreement, CRADA, Material Transfer Agreement, and Personnel Service Agreement
Assist with grant writing and submission:
- Assist PI and Director with preparation of grant documents
- Identify appropriate grant mechanisms, if needed
- Facilitate preparation of grant budget and budget justification
- Facilitate preparation of related supporting documents for grant submission
- Complete submission materials in a timely manner to meet institutional and grant deadlines
- Provide technical writing support as needed, inclusive of document workflow management
- Perform literature reviews in support of grant and contract writing
- Incorporate feedback from PI, Director, and other study team members into revisions of grant documents
Work with IMR Administration to facilitate contracts for clinical research performed by the PIs at the DVAHCS:
- Ensure conflict of interest statements have been completed and acquired for all relevant parties
- Ensure CRADA and statement of work language is consistent with other contractual and regulatory documents including data use agreements, consents, and protocols
- Facilitate with the IMR administrative office the execution of institutional agreements such as Personnel Service Agreements and sub-awards
- Facilitate contracts of contract staff with the appropriate IMR administrative office staff
Maintain electronic and paper documentation of contracts, grants, and budgets:
- Track funds, submit and approve invoices in coordination with the IMR office
- Monitor invoicing to ensure invoices are sent and paid
- Work with Clinical Research Coordinators to track study funding and maintain study budgets
- Communicate project financial updates to Clinical Research Coordinators
- Schedule and lead budgets meeting which includes agenda development, status reports, and the documentation and distribute of meeting minutes for all budget meetings
- Maintain electronic documentation for contracts, grants, and budgets
- Maintain an organized versioning system of all documents
- Create and submit study extensions and/or closures as needed
Non-critical elements:
- Work effectively as part of a team
- Adhere to safety and compliance regulations
- Assist other research personnel
Required Skills and Experience:
Requires an organized, task oriented, deadline-sensitive individual with a minimum of bachelor’s degree and a minimum of 2-3 years of relevant experience, strong writing skills, strong basic math skills, and budget development experience. Graduate education may be considered in lieu of work experience.
Candidates must be able to work diplomatically and professionally with administration, faculty, study team leads, and clinical personnel. In addition, must possess the following skills: strong speaking and writing ability, proofreading, telephone etiquette, professional initiative, and a high level of proficiency with Microsoft Windows, Word, and Excel. Knowledge in Microsoft Access, endnote or citation management software, technical writing, urology, and oncology is a plus. Prior experience with clinical research, FDA regulations, grant writing and HIPAA considerations is preferred. Applicant must have the ability to work independently in a fast-paced environment, prioritize and manage the workflow of multiple assignments, lift up to 20 pounds, sit at a computer for long periods of time, and have fluency in the English language.
Physical Requirements: The physical requirements and activities that are required to perform the essential functions of the position include, but may not be limited to, as follows: Must be able to occasionally lift, pull and push a minimum of 20 lbs, stand for extended periods of time, sit for extended periods of time, squat, kneel, and stoop, regularly use fingers, hands for computer work.
Supervisory Controls: The position of Proposal and Grant Writer is under the direct supervisor of the Director.
The prior statements describe the general nature and level of work being performed. This is not intended to be an exhaustive list of all responsibilities and duties required. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Salary Range: $50,000 - $65,000
Salary will be commensurate with abilities and experience.
Employee Benefits: IMR offers a competitive benefits package which includes health insurance, a matching 403b retirement savings plan, and paid holiday, vacation, and sick leave. Please visit www.imr.org for information about employee benefits.
All IMR employees are required to obtain a Workers Without Compensation (WOC) appointment at the Durham VA Health Care System (DVAHCS). As a result, the successful candidate must undergo a federal background check and may be subject to a drug test. Expected start date is typically ~6 weeks following job offer and is contingent upon completion and processing of VA paperwork. Participation in the vaccination programs may be required for all Department of Veterans Affairs Health Care Workers Without Compensation (WOC) appointments. We will not sponsor applicants for work visas.
Equal Opportunity Employer, including disabled persons and Veterans.
Click here to apply to this position and others directly on the Institute for Medical Research Careers Page!